How do construction teams manage site documentation?

Most now keep it in one shared workspace rather than a drive. The site diary, RFIs, variation orders, snag lists and method statements each need an owner, a date and a place people can reach from a phone. In Tixio the diary and inspections run as recurring project tasks, documents live in the wiki, and photos land in the site chat channel.

What is the best way to track variations and RFIs on a construction project?

Raise each one as a task on the day it happens, with an owner, a due date and the original message attached. The variations argued about at final account are almost always the ones nobody wrote down that week. Tixio holds trade, package and estimated value in custom fields, so you can filter every open RFI by who owes you an answer.

How do you stop the site programme and the site team drifting apart?

Publish the programme where the site team already looks, which for most crews is their phone. Tixio shows the programme in Roadmap and Calendar views, and a scheduled chat message pushes the week's sequence into each site channel before the gate opens. When a phase moves, the people assigned to it see the change straight away.

Does Tixio work for construction companies?

Yes, for the coordination side of the job. Contractors use Tixio Projects for the programme, phases, inspections and snag lists, Chat for site channels with photos and voice messages, Wiki for method statements and standard details, and Connect to share a programme with a client or architect. It is not a BIM or estimating tool.

How much does Tixio cost for a 20 person construction team?

Tixio Team is 9 dollars per user per month, or 6.30 dollars billed yearly, so 20 people cost about 126 dollars a month on annual billing. Adding the HR module for certification and attendance tracking is 5 dollars per user, taking it to roughly 226 dollars. There is no free plan, but there are 14 days of full access.

Can Tixio track certifications and expiring cards for site staff?

Yes, through the Tixio HR add on, which records skills and certifications per person alongside attendance, contracts and leave. You can see which tickets expire in the next month instead of discovering it at the gate on a Monday morning. It costs 5 dollars per user per month. It is a record, not a statutory compliance register.

Can Tixio replace our shared drive and site WhatsApp groups?

For most contractors, yes. Method statements, risk assessments, standard details and subcontractor packs go into the wiki with page level permissions and global search, and site groups become chat channels with threads, photo sharing and voice messages. Large drawing archives and model files are better left where they already are.

Is Tixio a good alternative to ClickUp for a construction firm?

It is worth comparing if you also pay for a separate chat tool and document store. ClickUp handles tasks well, but you still buy messaging and a wiki around it. Tixio bundles projects, chat, wiki, canvas and boards at 9 dollars per user per month, which usually works out cheaper for a mixed office and site headcount.

Tixio Journal

Tixio for Construction | Close the gap between site and office

The site knows what happened. The office finds out three days later. Tixio keeps the programme, site chat, method statements and snag lists in one workspace your foreman can open on a phone.

U

Written byUmana

PublishedAugust 16, 2026

Tixio for Construction | Close the gap between site and office

The site knows what happened on Tuesday. The office finds out on Friday.

By then the groundworks crew has moved on, the variation nobody documented is one person's memory against another's, and it turns into an argument at final account.

Tixio puts the programme, the site chat, the method statements and the snag lists in one workspace that works on a phone in a wet portacabin.

Why the gap between site and office costs money

The site diary lives in a notebook in a van. Weather, deliveries, labour and the reason for a delay get written down once and reach nobody who could act on them.
Variations get agreed standing in the mud. Nobody raises the paperwork that day, and twelve weeks later the client has a different recollection of the conversation.
RFIs sit in an inbox. A question to the architect that blocks a trade gets buried under forty other emails, and no one can tell you how long it has been open.
The snag list is a spreadsheet with eleven versions. The site manager, the client and the subcontractor are each working from a different copy.
Subcontractors price against a programme that has already moved. The revised sequence went out as a PDF attachment to some people and not others.
Cards expire quietly. Someone turns up on Monday with a ticket that ran out on Saturday, and nobody knew until the gate.

What Tixio does for construction firms

You do not need a system per trade. You need one place where the programme, the questions and the evidence live, and where the person on site can reach it with muddy hands.

Tixio Projects: one project per site, phased like the programme

Give each site its own project in Tixio Projects, with phases for enabling works, substructure, frame, envelope, fit out and handover. Roadmap view shows the programme across trades. Calendar view shows deliveries, inspections and pours by date. Custom fields hold trade, package, subcontractor and cost code, so you can filter to everything the M and E package owes you this month. Recurring tasks handle weekly scaffold inspections and monthly plant checks without anyone remembering. Subtasks carry the snag list, one item per snag, assigned to the trade that caused it.

Chat: the channel your site team will actually open

Site foremen use their phone, and they will not log into another portal. Tixio Chat gives you a channel per site, and channels per package when the job is big enough. Photos of the defect go straight into the channel. Voice messages work when it is raining and typing is not happening. Scheduled messages send the week's sequence at 6am so it is there before the gate opens. Threads keep the RFI conversation attached to the RFI instead of scattered across four group chats.

Tixio Wiki: method statements, details and subcontractor requirements

Keep one nested wiki for the company, with sections for method statements and risk assessments, standard details, site rules, induction content and subcontractor requirements. Page level permissions mean a subcontractor sees their pack and not your commercial notes. Global search finds the standard threshold detail in ten seconds instead of a phone call.

Canvas: site logistics and sequencing you can sketch

Draw the logistics plan on Canvas: crane position, welfare, delivery route, storage area, exclusion zone. Argue the sequencing live with a subcontractor instead of describing it three times on the phone. Share a link, export it, put it in the pack.

Connect lets you share one project, wiki or canvas with a client, architect or consultant who works in a different Tixio workspace. They see the programme and the RFI log. They do not see your other jobs, your margins or your internal chat.

Tixio HR: attendance, certifications and skills

The HR add on tracks attendance and time, holds contracts with version history, and records skills and certifications per person. That last one earns its keep: you can see which cards and tickets expire in the next sixty days rather than finding out at the gate. Onboarding checklists cover induction. It is 5 dollars per user per month on top of your plan.

How a contracts manager week runs in Tixio

Monday 6am, the scheduled message with the week's sequence lands in each site channel before anyone reaches the gate.
Monday morning, you open Roadmap view, see which packages slipped last week, and move the affected phases. Everyone assigned sees the change.
Tuesday, the site manager posts a photo of an unexpected service in the ground. You turn it into an RFI task, assign the design lead, and set the date the answer is needed by.
Wednesday, the client asks for an extra socket run. You raise a variation task with the trade, package and estimated value in custom fields, attach the message where they asked, and it is documented the same day.
Thursday, the recurring scaffold inspection task fires. The site manager completes it on his phone and attaches the photo, timestamped.
Friday, you pull the project report for the progress meeting. Time tracking shows where the labour actually went.
At handover, the snag list is already a subtask list. You close it item by item and the wiki page becomes the handover pack.

What you can stop paying for

Most contractors run a group chat app for site, a shared drive for documents, a project tool for the programme, a spreadsheet for snags, and something separate for holidays and cards. That is four paid tools at somewhere between 12 and 20 dollars per user per month combined, plus the drive.

Tixio Team is 9 dollars per user per month, or 6.30 dollars billed yearly, and includes unlimited projects, Roadmap and Calendar views, unlimited chat groups, unlimited Canvas, guest users and role based access control. Add HR at 5 dollars if you need certification tracking. For a 25 person office and site team on yearly billing that lands near 283 dollars a month with HR included.

Who this is for

Main contractors, fit out firms, M and E contractors, groundworks and civils outfits, and specialist subcontractors running roughly three to thirty live sites. It fits best when you have site staff who need a phone and office staff who need a programme, and the two keep missing each other.

This is probably not for you if what you actually want is BIM. Tixio does not do model coordination or clash detection, it does not do takeoff or estimating, and it is not a full site safety compliance platform with statutory registers and signed digital permits. We hold your method statements and make the inspection recur on schedule. We do not certify anything. If you need those tools, keep them and run everything around them in Tixio.

Getting started

Pick your messiest live site and build that one project first: phases taken from the programme, custom fields for trade and package, a chat channel for the site team, and the current snag list loaded in as subtasks. One real site teaches you more than an empty trial workspace ever will.

Fourteen days of full access, free, no credit card required.